This week's first taste of fall encourages us to consider outdoor occasions that will be fun and festive. The Royal Affairs Rooftop is the perfect place to host an outdoor party in fall or winter. While the metroplex can see some freezing weather, many mild days are enjoyed in this part of Texas. The Rooftop is the perfect place to plan a late fall or winter dinner, banquet, party, or wedding reception. All special events require planning, and an outdoor party will necessitate a few more considerations. It is possible to have a beautiful, fun, and festive gathering outdoors in North Texas during the winter months.
Select the date carefully
Select an outdoor venue
Rent space heaters & have plenty of seating
Add sparkly lighting
Set the menu with cozy favorites
Select the date carefully.
While it is difficult to know months in advance what the weather will hold, it’s important to consider when the coldest months generally occur. Kicking off the holiday season with a festive, outdoor party the weekend that follows Thanksgiving can be a safer bet when selecting the date. The type of event is also important. If this is a friendly gathering to begin to enjoy the season, plan the event earlier in December. Once Thanksgiving is past, the holiday season has a faster pace and doesn’t slow down until January 1.
Party Idea: Hosting a business dinner or business party? A weeknight is the best option for a business-friendly event. Begin the evening around 6:00 p.m. with a happy hour and heavy hors d'oeuvres. Switch the beverages to hot chocolate and decaf coffee with desserts at 8:00 p.m. This event is a great way to socialize with coworkers on a budget.
Select an outdoor venue.
Find an outdoor venue by searching for the location that makes the most sense for guests. Royal Affairs Rooftop venue is conveniently located in Old Town Lewisville which is just about 20 minutes from Flower Mound, Carrollton, Frisco, and Plano. It’s a great, central location for people to find easily. The Rooftop is an outdoor space already set with sparkly lights and a fantastic view of the Main Street in Old Town Lewisville. An additional bonus is that the Rooftop at Royal Affairs is partially covered which provides some shelter from the elements. It’s a beautiful space that must be seen in person to appreciate. When driving by the Ballroom, the Rooftop is just slightly visible from Main Street. It is the perfect, outdoor space for a smaller party, reception, or gathering.
Rent space heaters & have plenty of seating.
Even if the venue offers some space heaters as part of the rental, it’s important to consider adding a few more. Space heaters are easy to rent, and making the outdoor celebration enjoyable is necessary for hosting a great party. Depending on the size of the space, additional space heaters can always be added.
Seating is still a must at an outdoor event. Get creative with seating options and offer cozy chairs arranged to encourage conversation. Tables and chairs are still needed when eating, so any outdoor event plan must include enough for people to sit.
Party Idea: Celebrating a milestone birthday or event in December or January? Select the date closest to the birthday and forge ahead with plans. It’s important to include a plan B if the weather shifts closer to the event. Some options to address the inclement weather include adding space heaters, covering the outdoor portion with a tent, or in the case of inclement weather, moving the event indoors. One benefit to an event at Royal Affairs is that plan B can always include the Ballroom.
Add sparkly lighting
One of the favorite things many people think of when considering an outdoor plan is using sparkly lighting. Hanging strands of sparkling lights in white sets the mood to be fun, playful, and elegant. Sparkle lighting is an inexpensive way to set the mood for your outdoor event. We love the available stands found on Amazon making hanging lights easy! These stands have round bases that work perfectly on a patio or other flat surface. If the party is outside on the ground, there are these stands that sink into the dirt.
Set the menu with cozy favorites.
Depending on the type of party being thrown, this is a great time to bring out cold-weather favorites. Hot chocolate bars are a hit and can have an alcoholic component for those wishing to imbibe. Charcuterie is a great option for outdoor parties where sitting is more of a challenge. Keeping foods simple, but festive at outdoor gatherings is essential.
Party Idea: Host a chili dinner complete with charcuterie-style toppings. Chili is a winter favorite meal and can be offered with a traditional version and chicken chili to satisfy varying tastes. Set up the toppings for chili in a charcuterie-style presentation where guests can dress their chili to fit their taste buds.
The goal of any special event is to gather loved ones and celebrate together. There are many ways to host a fall or winter, outdoor party without the weather interfering. Experienced venue directors will have ideas and tricks to create the perfect party environment without stress and without sacrificing the outdoor space. When renting the ballroom, the Rooftop can always be added to the package that is selected*, and guests can enjoy both spaces.
Whether you are planning a corporate dinner, casual office party, milestone birthday, or wedding reception, the staff at Royal Affairs Ballroom is ready to work for you to take your event to the next level. Call us today to schedule a private tour at 972-221-6565.
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